PATH - Project Administrator, Tuberculosis/HIV

Job Description

PATH is currently recruiting for a Project Administrator to provide support to PATH’s Tuberculosis and HIV projects.

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. We accelerate innovation across five platforms-vaccines, drugs, diagnostics, devices, and system and service innovations-that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. Together, we deliver measurable results that disrupt the cycle of poor health.

PATH began its work in India in the late 1990s, bringing governments, communities, private-sector companies, and experienced public health practitioners together to address some of the country’s most crucial health problems. In early 2000, the scope of our India program expanded with a major immunization initiative for the state of Andhra Pradesh. Today, PATH’s India projects focus on TB, immunization, HIV/AIDS, injection safety, maternal health, and more.

Responsibilities:

• Support Senior PADM in conducting financial monitoring and assist with coordination and financial management of project sub agreements in accordance with accounting principles and donor requirements. Ensure compliance with local laws, donor agreements and internal PATH policies with regard to sub-agreements.
• Provide necessary training to sub-recipients, as and when required
• Monitor sub recipient’s expenditure on a regular basis
• Ensure efficient burn rates and conduct variance analysis for sub recipients’ project expenses
• Provide monthly cash flow projections relevant to projects
• Assist in developing, negotiating, and managing project subordinate agreements (contracts, sub-agreements, work orders, and consultant agreements). Oversee and review the issuance of subordinate agreements including sub-recipient proposals and documents to assure compliance with PATH's and the donor's standard provisions.
• Coordinate with operations team in Delhi for all financial/administrative processes
• Scrutinize and verify bills/invoices submitted by vendors, consultants and contractors before releasing payment as per PATH policy
• Develop and maintain tracking sheets for ongoing payments that should serve as backup documentation for releasing installment related payments.
• Seek information on the project activities from sub-offices in order to track, monitor, and if necessary flag activities, in order to ensure smooth flow of operations.
• Assist in complete travel/logistical coordination for project team visits.
• Assist in developing and managing project annual budgets within the PATH system.
• Review and upload deliverables from sub grantees to Sales Force to process payments.
• Work on deliverables as deemed necessary by Senior PADM from time to time.

Required Experience

• A minimum of 4-6 years’ experience in administrative and/or project management and contract functions that demonstrate skill in budget development, financial tracking and analysis.
• Proven interpersonal skills and ability to work effectively independently and in a team.

• Graduate degree in management, finance, accounting, economics or relevant field.
• Experience in managing US Government/Gates Foundation grants will be preferred.
• Proven financial management and budgeting skills
• Good communications skills - both written and spoken English.
• Proficiency with Microsoft Office suite; particularly Excel.
• Well-organized and attention to details with good follow-through skills;
• Excellent negotiation skills;

Must have legal authorization to work in India.

PATH is dedicated to building an inclusive workforce where diversity is valued. 

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Job Location

Mumbai, , India

Company Location

India, Mumbai

Position Type

Full-Time/Regular

Direct Link : https://path.silkroad.com/epostings/index.cfm?fuseaction=app.jobinfo&jobid=301989&company_id=15780&version=1&source=ONLINE&jobOwner=988961&aid=1