Internation Finance Corporation (IFC) Team Assistant, New Delhi, India

TEAM ASSISTANT- NEW DELHI, INDIA- 162120
JOB #:	162120
TITLE:	TEAM ASSISTANT
JOB STREAM:	ADMINISTRATION
LOCATION:	NEW DELHI, INDIA
CLOSING DATE:	10/10/2016
BACKGROUND / GENERAL DESCRIPTION:
The International Finance Corporation (IFC), the private sector arm of the World Bank Group, is a global investor and advisor committed to promoting projects in its developing member countries that are economically beneficial, financially and commercially sound, and environmentally and socially sustainable. IFC finances private sector investments, mobilizes capital in the international financial markets, helps clients improve social and environmental sustainability, and provides technical assistance and advice to governments and businesses in the developing world. The South Asia Department is recruiting Team Assistants (2 positions) to be based in South Asia’s Delhi office. Note: If the selected candidate is a current Bank Group staff member with a Regular or Open-Ended appointment, s/he will retain his/her Regular or Open-Ended appointment. All others will be offered a 3 year term appointment.
DUTIES AND ACCOUNTABILITIES:
The Team Assistant’s duties and accountabilities include, but are not limited to, the following: Operational and administrative support • Use desktop processing skills to produce complex texts, reports, presentations, charts, figures, graphs, etc., according to Bank format and distribution. • Collect and input data provided by Task Team Leaders into the central database, including processing new project status reports. • Keep abreast of the Organization’s directives and ensure effective processing of all project documents. • Draft correspondence (standard letters, memos, faxes, etc.) conforming to the Organization’s regional standards, using proper grammar, punctuation and style and proofread materials; • Draft minutes of meetings and provide assistance in editing large documents. • Maintain up-to-date divisional project files (both paper and electronic) and retrieve data from various sources and compile these for use by the Country Director and/or the Country Management Unit (CMU). • Assists team or work unit by translating/drafting a variety of routine documents, applying effective proofreading and grammar skills in English and other languages. • Assists in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, etc. Information Management and Client interaction • Answer internal and external queries on the assigned portfolio or, as necessary, take accurate and comprehensive telephone messages, and route them to appropriate persons to handle. • Maintain current distribution lists, phone/address lists of project/product contacts, and distribute documents for the team. • Co-ordinate with service units, and liaise frequently with team members both in Washington and in the Country Office; • Track and report on appropriate aspects of the Team’s operational activities Time management & Logistic planning • Co-ordinate time management and schedules, taking current and future priorities into account, anticipate and monitor changes, and communicate the information; • Track assigned tasks/project steps/ timetables using modern office management technologies, coordinate with relevant staff, provide assistance and/or information on project-related matters; • Solve non-routine problems creatively and resourcefully and assist in preparation and logistical planning for various events, e.g. conferences, workshops, negotiations, board presentation and signing, etc. Other duties • Serve as a back-up to other staff and Task Team Assistants on project and administrative tasks.
SELECTION CRITERIA:
Selection Criteria: • Minimum Education/Experience: High school diploma with minimum 3 years of experience, or equivalent combination of education and experience • Proficient English skills (verbal and written) • Ability to retrieve reference materials from various sources (e.g. databases or other filing systems, Internet, etc.) • Demonstrated initiative and resourcefulness. • Proven ability to build relationship and interact positively with senior counterparts in the public and private sectors, in English. • Committed team player with good inter-personal skills and ability to work effectively in a multi-cultural environment. • Ability to produce high-quality work under pressure. Required Competencies • Project/Task Management: Completes assigned tasks / projects with supervision as needed. Pays attention to detail and ensures good quality products. Takes action to identify and resolve routine and non-routine issues. Is motivated and willing to do whatever is required. • Client Focus: Acquires awareness of Unit’s key programs and products. Able to describe the World Bank’s mission. Interacts with internal and/or external clients, Washington, and field offices • Communication: Speaks up, listens, and participates in meetings and dialogues. Shares knowledge and information appropriately across the Department. Delivers accurate information in a timely manner. Handles confidential material with judgement and tact. • Teamwork: Makes strengths known and seeks opportunities to contribute, participates in addressing obstacles to effective teamwork. • Institutional Knowledge and Functional Expertise • Understands where to go to obtain information regarding institutional policies, procedures, and technology. Uses applications (e.g., Excel, PowerPoint) to deliver and execute routine work. As a representative of the World Bank Group, all professional activities are expected to be consistent with our Core Values: personal honesty, integrity, commitment, working together in teams -with openness and trust; empowering others and respecting differences; encouraging risk-taking and responsibility; enjoying our work and our families.
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Young Leaders Program, Japanese Government

I  OUTLINE

1. Objectives

The Young Leaders' Program （YLP） aims to cultivate national leaders of the future in Asia and around the world. In addition, while enhancing the participants' understanding about Japan, it should help form a network among national leaders, contributing to the establishment of friendly relations and improved policy planning activities between worldwide, including Japan.
The YLP is one of the Japanese Government （Monbukagakusho: MEXT*） Scholarship Student systems.
   *MEXT = Ministry of Education, Culture, Sports, Science and Technology

2. Eligible Countries and Participants

Participants are selected from the countries listed below. They should be young public administrators and government officials who are expected to play active roles in the future as national leaders in their home countries.
Eligible Countries:
P. R. China, Rep. of Korea, Indonesia, Malaysia, the Philippines, Singapore, Thailand, Brunei Darussalam, Vietnam, Laos, Myanmar, Cambodia, Mongolia, Kazakhstan, Kyrgyz, Turkmenistan, Uzbekistan, Bangladesh, India, Pakistan, Sri Lanka, Australia, Hungary, Czech, Slovakia, Poland, Bulgaria, Romania, Turkey
 （29 Countries） 

3. Host University

National Graduate Institute for Policy Studies （GRIPS）

4. Number of Students

Approximately 20 students 

5. Recruitment and Selection

（1） Method of Recruitment 
Recruitment will be conducted through the recommending authorities of each eligible country. Please ask the Japanese Embassy for further information.
（2） Screening Procedure
[1] First screening by the recommending authorities
[2] Second screening by GRIPS
[3] Final screening by the YLP committee organized by MEXT

6. Curriculum

（1） Basic Concepts
The curriculum is designed to train and cultivate national leaders in their respective fields of government, who are seeking to take advantage of Japan's experiences of interaction with both Western and Asian countries and also to establish a human network through various activities, such as special lectures, colloquium, independent study, field trips, etc.

 （2） Course Duration and Qualification
Course duration is one year, resulting in the conferral of a Master's Degree in Public Administration/Public Policy by GRIPS.

 （3） Language
All lectures are conducted in English.

7. Commencement of the Program

October 2016

II  INFORMATION FOR APPLICANTS

MEXT will offer scholarships to foreign students who wish to study at GRIPS as YLP students in public administration/public policy for the academic year 2015 under the MEXT Scholarship Program. The conditions are as follows: 

1. Field of Study

Public Administration/Public Policy

2. Qualifications

（1） Nationality: Applicants must be nationals of countries eligible for the YLP （School of Government）.

（2） Age: Applicants must be, in principle, under 40 years of age, as at 1 October, 2016 （i.e. born on or after 2 October 1976）.

（3） Academic Background: Applicants must hold a Bachelor's degree or equivalent from a recognized/accredited university or college, and have achieved shown excellent academic performance.

（4） Work Experience: At least 3 years of full-time work experience in public administration （preferably 5 years or more）.

（5） English Proficiency: A minimum TOEFL-iBT score of 79 （TOEFL-PBT score of 550）, IELTS 6.0 or equivalent.

（6） Health: Applicants must be in good health.

（7） Visa Requirement: In principle, selected applicants must acquire “College Student”（ryuugaku 留学） visas before entering Japan. The visas should be issued at the Japanese legation, located in the country of applicants’ nationality.  Applicants who change their resident status to any status other than “College Student” after their arrival in Japan will immediately lose their status as a Japanese government scholarship student.

（8） Applicants who meet any or all of following conditions are not eligible. If identified after acceptance of the scholarship grantees, the applicants will be required to withdraw from the scholarship:
[1] If an applicant is a service member or a civilian employee registered on the active military list at the time of his/her arrival in Japan; 
[2] Those who cannot arrive in Japan during the period designated by accepting university;
[3] If an applicant is, in principle, currently enrolled in a Japanese university or other type of school with the resident status of “College Student,” or will be enrolled in a Japanese university, etc. as another source or self-financed international student between the time of application for this scholarship in his/her country and the time the scholarship period is due to begin; or
[4] Those who will lose their status as public administrators or government officials following the time of application or before completion of the program. 

3. Term of Scholarship

One year, from October 2016 to September 2017

4. Scholarship Benefits

（1） Allowance: Each grantee will be provided monthly with 242,000 yen during the term of the scholarship. However, the amount of allowance will be subject to change depending upon the annual budget of the Japanese government for each fiscal year. The scholarship will not be paid to a grantee who takes a leave of absence or is long absent from the assigned university. 
The scholarships will be cancelled for a grantee in the following cases. Furthermore, if scholarship payments were made during the period the following cases applied, the grantees may be ordered to return scholarship payments received during that period:
[1] If any of his/her application documents is found to be falsely stated;
[2] If he/she is in breach of his/her pledge made to the Minister of MEXT;
[3] If it becomes definitive that the grantee will not be able to graduate （or complete his/her course） within the standard course term because of his/her poor academic achievement or suspension;
[4] If his/her resident status of “College Student” as provided for in Paragraph 1-4 of Appendix to the Immigration Control and Refugee Recognition Act changes to any other status;
[5] If he/she is provided with another scholarship （except for a scholarship designated for research expenses）; or
[6] If grantee’s government and/or other state institutions request such cancellation.  

（2） Traveling Costs:
[1] Transportation to Japan: Each grantee will be supplied in general, accounting to his/her itinerary and route as designated by MEXT, with an economy-class airplane ticket from the international airport nearest to his/her home address* to Narita or Haneda International Airport. Expenses such as domestic transportation from his/her home address to the international airport, airport tax, airport usage fees, special taxes on travel, or inland transportation within Japan will NOT be supplied. *The address in the country of the grantee’s nationality stated in the application form is in principle regarded as the recipient’s “home address”.
[2] Transportation from Japan: The grantee who returns to his/her home country within the fixed period after the expiration of his/her scholarship will be supplied, in general, upon application, with an economy-class airplane ticket for the travel from Narita or Haneda International Airport to the international airport nearest to his/her home address.
* Insurance premiums for travel to/ from Japan shall be borne by the grantee.
（3） School Fees: Fees for matriculation and tuition will be paid by the Japanese government.
（4） Accommodations:
[1] In principle, grantees may reside at residence halls provided by GRIPS.
[2]Private Boarding Houses or Apartment Houses:
Those who cannot accommodate in the facilities described above will be arranged at private boarding houses or apartments recommended by the GRIPS Student Office.

5. Selection

（1） Based on the recommendation of authorities, GRIPS will select initial candidates from among applicants by means of an interview, and a review of the submitted documents. If it is not possible to hold an interview in the applicant's home country, an interview may be conducted by telephone or the Internet.
（2） Those who have been selected initially by the participating universities will be put forward to the YLP committee established by MEXT for the final selection. 

6. Education at GRIPS

All lectures and practical training are conducted in English.

7. Application Procedure

Applicants must submit the following documents to their recommending authorities by the designated date. Documents submitted will not be returned.

	Item	Number of Originals	Number of Photocopies	Remarks
（1）	[1]Application for Admission	1	4	prescribed form
（2）	Photographs	5	-	6 x 4 cm, taken within the past 6 months, should be affixed to each of the 5 application forms
（3）	[2]Official transcripts from all undergraduate and graduate institutions attended	1	4
（4）	[3]Recommendation Letter from the recommending authority	1	4
（5）	[3]Recommendation Letter from the applicant's direct superior at work	1	4	Prescribed form
	[3]Recommendation Letter from the applicant's superior at work, or supervising professor of the university	1	4
（6）	[4]Certificate of Health	1	4	prescribed form, to be issued by the medical institution designated by Japanese Embassy; all items must be completed, and all comments must be written in English in block letters
（7）	[5]Official degree certificates or certified copies of diplomasfrom all undergraduate and graduate institutions attended	1	4
（8）	[6]Essay explaining applicant's aspirations and future plans following program  completion	1	4	3-page essay describing the applicant's reason/motivation for applying; future plans and expectations from the program as well as future career goals
（9）	[7]Certificate of Citizenship	1	4	any of these
	[7]Family Register	1	4
	[8]Copy of the Passport	-	5
（10）	[9]English Proficiency Certificate	-	5	TOEFL/IELTS or other equivalent test score.
（11）	[10]Answer to the Essay Questions	1	4

*Attention
[1] All documents should use A4 paper and should be typed. If documents are handwritten, please print clearly.

[2] All documents must be in English. Documents in languages other than English must be accompanied by an official translation. To be official, the translation must have been done by the organization issuing the document or by an accredited translator. We will not accept your own translations. We must emphasize that applications are considered incomplete until all documents, including recommendation letters and diplomas, are submitted in English or come with English translations.

[3]You must submit all your official transcripts from all undergraduate and graduate institutions attended in sealed, unopened envelopes signed or stamped across the flap by the school authorities. Official transcripts are transcripts issued by the university and bear the seal or signature of the registrar.
[4] Recommendation letters should be written separately in the designated format by an immediate superior at your workplace or an academic advisor from your university. At least one and preferably two should be written by immediate superiors at the workplace. 
[5]You must submit all your degree certificates or certified copies of diplomas from all undergraduate and graduate institutions attended in sealed, unopened envelopes signed or stamped across the flap by the school authorities. An official degree certificate is a certificate issued by the university and bears the official seal of the university. You should request and receive your official degree certificate OR a certified copy of your diploma from your university.

[6]Please note that English test scores are valid for two years from the test date, and therefore tests must have been taken within two years of the date of admission. If you submit the results of a different test of English proficiency, please submit a conversion of the score to TOEFL or IELTS. Applicants who have completed an undergraduate or graduate degree at an institution located and accredited in the USA, the UK, Canada, Australia, New Zealand, and Ireland will be automatically exempted from submitting an English test score. Applicants who have completed an undergraduate or graduate degree at an institution where the language of instruction was English may request a waiver of the English language proficiency requirement. If you wish to apply for a waiver, you will need to enclose a letter with supporting documents outlining the reasons why you should be exempted.
[7] Your application may not be accepted if any of the documents are incomplete, inaccurate, or missing.
[8] Number the documents from 1 to 10 （the items numbered in the list above） in the upper right corner of each document. 

8. Notes

（1） Each recipient is advised to learn some basic Japanese language and to acquire basic information on Japanese climate, geography, customs, university education, and social conditions in Japan, as well as about the differences between the Japanese legal system and that of his/her home country before departing for Japan.
（2） The recipient should bring approximately US $2,000 or the equivalent to cover immediate needs after arrival in Japan since the scholarship will be paid a while later. 
（3） More detailed information on the YLP scholarship program is available at the Japanese diplomatic mission in your country.

Young Leaders' Program （School of Government）Curriculum Guidelines

I  Basic Concepts

1. Each subject will deal with theories based not only on the experiences of the so-called modern Western World, but also on those concerned with the historical experiences of Japan and other non-Western countries. While analyzing commonalities in the modernization process along with its various possibilities, the courses seek to find the most desirable method for each country’s modernization. （Comparative Approach） 

2. Through modernization, our thoughts and ideas undergo deep transformations. However, the curriculum will not be concerned with modern ideas alone, but will also incorporate basic premises from the classical civilizations and ideas of the great thinkers. （Emphasis on liberal arts education aiming at self-relativization and critical thinking） 

3. Going beyond instruction that is related to skills and knowledge, the curriculum will emphasize the fostering of students' ideas; identifying problems; and developing the ability to arrive at their own solutions. （Emphasis on discussion and self-study）

4. Through encounters with leading figures from all areas （including other promising young students）, the curriculum aims to create human networks and further understanding about Japan. 

5. By offering a broad range of courses, the curriculum encourages students to establish policymaking abilities required of national leaders who are knowledgeable in a broad range of areas. 

II  Students

The course is designed for young public administrators and government officials, who are expected to play active roles in Asia and Central Europe as future national leaders.

III  Courses（in alphabetical order; courses offered are subject to change）

1. Required Courses （5credits）

・Global Governance: Leadership and Negotiation
・Introduction to Japan
・Introduction to Public Policy Studies 

2. Recommended Courses （At least 8 credits）
・Comparative Politics
・Contemporary Japanese Economy
・Economic Development of Japan
・Essential Microeconomics
・Government and Politics in Japan
・International Political Economy
・International Relations
・International Security Studies
・Japanese Economy
・Microeconomics I
・Structure and Process of Government 

3. Elective Courses （Credits for the graduation requirement） 
・Development Economics
・Global Development Agendas and Japan’s ODA
・Government and Market
・Innovation, Sustainability and Uncertainty
・International Trade
・Japanese Financial System
・Japanese Foreign Policy
・Local Governance in the Changing World
・Local Government Finance
・Local Government System
・Macroeconomics I
・Public Economics
・Social Science Questions and Methodologies 

4. Colloquium （2 credits） （Required Course）
This course will provide an opportunity to listen and discuss various issues with young government leaders and frontrunners in various fields. The colloquia will be organized five times in each of the fall and spring terms. 

5. Independent Study （6 credits） （Required Course）
Students will produce a research paper on a topic of their choice, under the guidance of designated advisors. Students are allowed to conduct related fieldworks upon request. 

6. Field Trip （2 credits） （Required Course）
Field Trips to a variety of places, such as regional offices of the central government, local governments, industrial facilities, historical heritage, and cultural assets in the different regions of Japan will be arranged during the fall and spring terms. 

7. Other Educational Activities
Japanese Language Class
All lectures are conducted in English, making it unnecessary for students to master Japanese. However, Japanese language courses will be offered to students who wish to further their knowledge of Japanese language and culture.

Ⅳ　Further information

For more information on GRIPS, please visit: http://www.grips.ac.jp/en/